Organize an event
tailored, without improvising
Multi-site coordination, high-pressure logistics, a day when there’s no room for error—Exatech assumes full operational responsibility for your test or exam, from preparation through the end of the test, regardless of the number of test-takers.
All the resources you need to understand complexity
Organizing Your Event
Prepare
every detail to ensure the event's success
Identifying and setting up suitable venues, managing registrations and invitations, accommodating special needs, and securing exam materials…
Ensure
impeccable organization in the field
Receiving and screening candidates, identity verification, professional security monitoring, handling unforeseen events, and real-time coordination with the organizers…
Secure
trading until the results are released
Collection and delivery of test papers, complete traceability of workflows, and reliable reporting of results within the specified timeframes…
Before the event
Choosing an exam site that suits your needs
Based on the specifications: selection of the most suitable test site, on-site visit by the client, design of layout plans, facility planning and equipment selection, and multi-site deployment
Resource Planning and Field Team Formation
Support and oversight by an Exatech project manager; recruitment of proctors and first aid responders; deployment of security personnel; organization of the exams; management of candidates, the examination committee, exam rooms, and supplies
Candidate Management
Registration, printing and distribution of invitations and maps, and coordination of special accommodation needs
Safe transport of subjects and supplies
Delivery of exam questions, answer sheets, and rough drafts to exam centers; storage of supplies in secure rooms
D-Day
Candidate Check-In
Managing the flow of people by installing appropriate signage, screening applicants, verifying invitations and identities for access to the room, and seating arrangements
Qualified Monitoring
Appointing group leaders, verifying candidates’ identities, managing attendance sheets and minutes, distributing exam questions and materials, collecting answer sheets, and verifying that the number of answer sheets matches the expected count
Central Chiefdom
Comprehensive management and oversight of exam organization, distribution of instructions, start of exams, adherence to schedules, supervision of proctors, and ensuring compliance with exam procedures
Coordination and Management of Unforeseen Events
The project manager will be present throughout the duration of the events and will respond promptly to the site’s technical teams in the event of an incident
After the event
Delivery and Storage of Copies
Secure transport of copies to the storage and scanning facility; archiving in secure rooms until the results are published
Digitization
Immediately after the exam ends, the answer sheets are scanned at the exam site or at a dedicated scanning center
Correction
No matter what format your exam takes (multiple-choice, essay, paper-based, or digital), results are available quickly with Exatech's digital solutions
Logistics
Managing the outflow of candidates, reorganizing the room layout and equipment for future exams
Peace of mind for management. Efficiency for Teams
Manage Risks and Secure Commitments
- Predictable costs, guaranteed compliance, complete traceability, and operational responsibility entrusted to an experienced partner.
Manage the event without getting bogged down in logistics
- Clear processes, streamlined coordination, constant responsiveness, and hands-on support at every step.
They trust us
Universities, prestigious higher education institutions, government ministries, and certifying bodies: Every year, our clients entrust us with organizing their exams, competitive exams, and certification processes. This continued trust is the foundation of our long-term partnerships.
Further Reading
To support and complement the organization of an event, Exatech offers related services to manage your event from start to finish.
Centrex
The Exatech Testing Center: spaces designed for exams and competitive exams, combined with expert teams and secure digital solutions.
Monitoring
Qualified proctoring teams, trained in the requirements of high-stakes exams and competitive exams, available throughout France.
Venue Rentals for Your Events
A network of partner sites selected to host your exams and entrance exams in appropriate and secure conditions.
Digitization of Corrections
Customized services to support your teams and effectively secure your proofreading operations.